Policies

 

As a Licensed Professional Counselor (LPC), I follow the Virginia Board of Counseling and the American Counseling Association (ACA) code of ethics.

BEST PRACTICES OF COMMUNICATION
The best way to reach me is by calling (571) 418-3183 and/or using the secure client portal that I set up for you. I will make reasonable efforts to respond to your inquiries within 1-2 business days. For emergencies, please go to the nearest emergency room or call 911. Loudoun County’s Mental Health Emergency Services can also be reached at (703) 777-0320. It is preferred that all communications are conducted during your scheduled session.

EMAIL COMMUNICATIONS
Clients and legal guardians (if client is a minor) are welcome to email me at erin.h.davis@outlook.com. Email communication should be used sparingly and not for time-sensitive, urgent situations. Emails should not contain sensitive information. I will use professional judgment to determine whether any response by email is appropriate. Emails taking longer than 5 minutes to review and respond are subject to the ancillary services fees, which are $135/hour [prorated in 5 minute increments] with a minimum charge of $15. It is preferred that all communications are conducted in scheduled, in-person sessions.

SOCIAL MEDIA
I have professional and personal profiles online, but this is not an appropriate medium to contact me. I do not accept friend requests from clients on Facebook, LinkedIn, or other social media platforms. I encourage my clients to refrain from posting information related to you and/or your child’s treatment on social media. There are potential risks of sharing information online that may threaten client confidentiality.

TELETHERAPY
Clients have the freedom to choose whether to use TeleTherapy (i.e. distance counseling) within the counseling process. We will review the risks and benefits of engaging in the use of TeleTherapy prior to the first online session. Please provide me with advanced noticed of your preference to have a TeleTherapy session and we can schedule the session accordingly.

ANCILLARY SERVICES
Ancillary services are those professional services that require more than 5 minutes and that are not covered by insurance. Other professional services that you may require such as report writing, phone calls longer than 15 minutes, attendance at meetings or consultations that you have requested, or the time required to perform any other service which you may request, will be charged on a prorated basis based on the hourly fee of $135.00 [prorated in 5 minute increments] with a minimum charge of $15.

LEGAL REPRESENTATION
I provide therapy to help individuals improve the quality of life. Information discussed in therapy is for therapeutic purposes and is not intended for use in any legal proceedings. Therefore, I will not appear in court unless subpoenaed. Please discuss at the onset if you are or may be court involved. If subpoenaed by any party in a legal proceeding involving you, testimony in person will follow HIPAA guidelines and incur a minimum charge of $1080.00 per day. Therefore, the responsible party will agree to pay up to an eight-hour block of time for an appearance in court. If I believe that I will require legal counsel in connection with a legal proceeding involving you, you will be billed for that at cost.

Additional fees for court preparation, preparation of reports, phone calls, consultations, traveling to and from court, waiting in court, actual testimony, and any court related preparation efforts are $135.00/hour. Services are billed in 15-minute increments or any portion thereof.

CANCELING AND RESCHEDULING
If you are unable to keep an appointment, it is your responsibility to cancel at least 24 hours in advance, exclusive of weekends and holidays. In other words, if your appointment is on a Monday at 8:30pm, you will need to cancel before 8:30pm on the preceding Friday. This policy allows me time to offer the appointment to someone else. Insurance companies do not pay for missed appointments and failure to give appropriate notice may result in being charged the full session fee.

Thank you for your understanding.



Riverside Counseling Center
44084 Riverside Parkway, Suite 240
Leesburg, VA 20176

erin.h.davis@outlook.com
(571) 418-3183

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